Give every HOA request a clear owner, status, and next step.
Quick Start terms
$15,000 fixed · about 21 days
Kickoff
$6,000
Architecture lock
$4,500
Demo live
$3,000
Handoff
$1,500
The Quick Start is one bounded AI-assisted workflow. Production platform integrations and ongoing support are separate work.
In about 21 days, we build one hosted workflow around approved sample data and the rules you give us. A person reviews every suggested next step. The Quick Start does not replace your main platform.
We define what the system may suggest, what it must record, and what only a person may approve.
$15,000 fixed total, paid across four milestones. Share two or three times in the form below. We will reply within one business day.
The $6,000 kickoff payment is non-refundable once work has commenced. Later milestones are refundable only as set out in your signed scope of work. See our Terms of Service.
A request arrives by email, phone, or portal. Someone must find the property, judge the urgency, ask for missing details, choose the next owner, update the resident, and keep a record. When that work lives across inboxes and spreadsheets, the manager becomes the connection between every system.
Intake takes too much sorting
Your team reads each message, finds the property, checks the issue, and asks the same follow-up questions again.
Residents do not know what happens next
A slow or unclear update creates repeat emails and calls. The team spends more time answering status questions.
Sensitive cases need a clear stop point
Emergencies, safety issues, legal questions, money decisions, and uncertain cases need a person before anything moves forward.
Community work runs on the record you keep
Records requests, architectural review requests, fine notices, and reserve work are easier to stand behind when each one carries a clear owner, date, evidence, and approval.
One Quick Start. Five clear starting points.
One focused workflow. One fixed price. A working demo your team can inspect.
We turn one maintenance-intake and resident-response process into a hosted demo using client-approved sample or historical data. We test it against real examples, show where a person must step in, and hand over the code and next-step plan.
$15,000 fixed
About 21 days
$6,000 kickoff, $4,500 at architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
The Quick Start is one bounded AI-assisted workflow. Production platform integrations and ongoing support are separate work.
Choose your starting point
You do not have to design the workflow.
Answer three short questions. We will point you to the package that fits the work causing the most follow-up. Every package uses the same 21-day Quick Start, price, safety steps, and handoff.
Most teams should start with Resident Response Visibility. It gives managers, residents, and leaders one clear way to see what happens next.
Teams that lose time to repeat emails, calls, and status checks.
From public HOA discussions
“They are slow to respond to emails and sometimes never get back to us.”
“there is no transparency of him/her even responding”
“We seriously can never get a response its unreal.”
These comments describe industry problems. They are not Edukas customer testimonials.
What we build in 21 days
1Bring approved sample requests into one Quick Start flow from email, a web form, or a CSV export.
2Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all.
3Suggest the case type, urgency, and next staff owner.
4Put every suggestion in a human approval queue.
5Add a response-target view with the case age, status, owner, and next step, plus staff-ready update drafts.
What you get
A hosted demo; an intake and update template; a response-target view for service-level agreement (SLA) visibility; a human approval queue; a test set; review calls; the code; an architecture brief; and a production roadmap.
What we need from you
Approved sample or anonymized historical requests.
Your response targets and escalation rules.
One staff owner for weekly reviews and final approvals.
Why this package fits
The problem is not only a slow reply. People also need to know who owns the request and what happens next. This package gives each case a visible path from intake to a staff-approved next step. It helps your team answer status questions from one clear record.
Memo-ready summary
We recommend the Resident Response Visibility package for our first Quick Start. The Quick Start costs $15,000 and runs for about 21 days. Edukas will build one request flow with covered-data masking, staff review, and a response-target view. We will provide approved sample requests, our escalation rules, and one staff owner. We will receive a hosted demo, code, a test set, an architecture brief, and a next-step plan. The work will not replace our main platform or make sensitive decisions for us.
$15,000 fixed. Four milestones: $6,000 kickoff, $4,500 architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
Teams taking over communities, records, open requests, or vendor work after a company change.
From public HOA discussions
“The transition was rough. Missing documents, misinformation given to our vendors, lack of payments.”
“work orders being ignored, vendors not paid, and homeowners ignored.”
“We have had 4 managers since they took over”
These comments describe industry problems. They are not Edukas customer testimonials.
What we build in 21 days
1Load an approved export of open and recent cases into the Quick Start.
2Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all.
3Suggest the case type, urgency, and next staff owner.
4Send every suggestion to a person for review.
5Add a handoff view that shows what came over, what still needs an owner, and what needs a decision.
What you get
A hosted demo; an acquisition intake template; a handoff checklist; a response-target and aging view; a human approval queue; a test set; review calls; the code; an architecture brief; and a production roadmap.
What we need from you
An approved export of open and recent cases.
The new owner map and escalation rules.
One transition lead for weekly reviews and final approvals.
Why this package fits
A company change can leave work without a clear owner. This package turns an approved export into one reviewable handoff flow. Your team can see which cases are ready, which need more facts, and which need a decision. It does not promise to repair missing source records or connect to a platform that has not been verified.
Memo-ready summary
We recommend the Acquisition Handoff Control package for our first Quick Start. The Quick Start costs $15,000 and runs for about 21 days. Edukas will build one handoff flow for approved open and recent cases. We will provide the export, the new owner map, and one transition lead. We will receive a hosted demo, a handoff view, code, a test set, an architecture brief, and a next-step plan. The Quick Start will not promise a platform connector or repair source records that were never provided.
$15,000 fixed. Four milestones: $6,000 kickoff, $4,500 architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
Teams that need a clearer handoff between maintenance, vendors, and accounts payable (AP), which means bills the company owes.
From public HOA discussions
“Vendors have been messaging me lately about him not following up on board directives”
“work orders being ignored, vendors not paid, and homeowners ignored.”
“they were sending us vendor bills for other HOAs.”
These comments describe industry problems. They are not Edukas customer testimonials.
What we build in 21 days
1Bring approved work-order and invoice examples into one Quick Start intake.
2Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all.
3Suggest maintenance or billing work, urgency, and the next team owner.
4Stop money, emergency, safety, and unclear cases for human review.
5Add an exception view with the case age, handoff status, owner, and next step.
What you get
A hosted demo; a work-order and invoice intake template; an exception checklist; a response-target and aging view; a human approval queue; a test set; review calls; the code; an architecture brief; and a production roadmap.
What we need from you
Approved sample work orders and invoice records.
Your owner map, approval limits, and escalation rules.
One operations or accounting lead for weekly reviews and final approvals.
Why this package fits
Work orders and invoices often cross several teams. A missing handoff can leave a vendor, resident, or manager waiting. This package puts the exception, suggested owner, staff decision, and next step in one review flow. It does not pay vendors, approve invoices, or replace your accounting system.
Memo-ready summary
We recommend the Work Order & Invoice Control package for our first Quick Start. The Quick Start costs $15,000 and runs for about 21 days. Edukas will build one review flow for approved work-order and invoice examples. We will provide the examples, approval rules, and one operations or accounting lead. We will receive a hosted demo, an exception view, code, a test set, an architecture brief, and a next-step plan. The Quick Start will not pay vendors, approve invoices, or replace our accounting system.
$15,000 fixed. Four milestones: $6,000 kickoff, $4,500 architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
Teams that lose time deciding whether the manager, board, resident, vendor, or another staff member owns the next step.
From public HOA discussions
“management companies are afraid to go back to the board and renegotiate because they just came on.”
“Ma’am we aren’t apartment buildings you need to hire your own contractor.”
“there’s been over 200 emails between board members and the property manager.”
These comments describe industry problems. They are not Edukas customer testimonials.
What we build in 21 days
1Bring approved records, rule, maintenance, and architectural-request examples into one intake.
2Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all.
3Suggest the request type, urgency, and whether staff or board-manager review is the next stop.
4Put every suggestion in a human approval queue.
5Add clear response templates that state who owns the next step and what still needs approval.
What you get
A hosted demo; a role and handoff template; response templates; a response-target view; a human approval queue; a test set; review calls; the code; an architecture brief; and a production roadmap.
What we need from you
Approved sample requests from the chosen workflow.
Your role map, approval rules, and counsel-approved boundaries.
One manager or board liaison for weekly reviews and final approvals.
Why this package fits
Many delays start with a simple question: who owns the next step? This package makes that handoff visible before work moves forward. It can prepare a clear response, but a person approves the answer. It supports your process and recordkeeping; it does not make board decisions.
Memo-ready summary
We recommend the Board–Manager Scope Clarity package for our first Quick Start. The Quick Start costs $15,000 and runs for about 21 days. Edukas will build one review flow that shows who owns each next step. We will provide approved examples, our role and approval rules, and one staff lead. We will receive a hosted demo, response templates, code, a test set, an architecture brief, and a next-step plan. Our staff and counsel will keep control of legal rules and board decisions.
$15,000 fixed. Four milestones: $6,000 kickoff, $4,500 architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
Teams whose managers spend the day sorting requests, finding owners, and answering repeat questions.
From public HOA discussions
“you can get 50 emails a day from that community and never respond to every single email”
“I am often disturbed on evenings and weekends.”
“I don’t sleep much and always am on edge!”
These comments describe industry problems. They are not Edukas customer testimonials.
What we build in 21 days
1Bring approved requests from email, a web form, or a CSV export into one Quick Start queue.
2Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all.
3Suggest the case type, urgency, and next team owner.
4Put every suggestion in a human approval queue.
5Add a manager view for urgent work, aging cases, missing decisions, and staff-ready status drafts.
What you get
A hosted demo; an intake template; a manager backlog and response-target view; a human approval queue; a weekly review template; a test set; review calls; the code; an architecture brief; and a production roadmap.
What we need from you
Approved sample or anonymized historical requests.
Your urgency, owner, and escalation rules.
One manager for weekly reviews and final approvals.
Why this package fits
Manager overload grows when every request needs manual sorting and follow-up. This package gives common work a consistent path and sends each suggestion to a person. The manager can review urgent and aging work without rebuilding the list by hand. The goal is a calmer workflow, not fewer people.
Memo-ready summary
We recommend the Manager Load Relief package for our first Quick Start. The Quick Start costs $15,000 and runs for about 21 days. Edukas will build one intake and review flow for approved requests. We will provide sample requests, our urgency and owner rules, and one manager. We will receive a hosted demo, a backlog view, code, a test set, an architecture brief, and a next-step plan. The workflow will prepare and organize work while our team keeps control of each decision.
$15,000 fixed. Four milestones: $6,000 kickoff, $4,500 architecture lock, $3,000 when the demo is live, and $1,500 at handoff.
Every package uses the same Quick Start terms. You choose the first workflow; you do not have to design the system. If none of these is quite right, book a walkthrough and we will narrow the first workflow with you before work begins. When no starting point is chosen, checkout records Resident Response Visibility as the default.
Not sure this is the right size for your organization?
A human approval queue for every suggested next step.
A test set covering common requests, edge cases, and human stop points.
Review calls with your team.
The code, an architecture brief, and a production roadmap.
The starting workflow changes by package. The fixed price, human review, shared deliverables, and handoff stay the same. Production integrations and ongoing support are separate work.
Set the target before we build.
At kickoff, we record your current first-response time, manual triage effort, and repeat contacts. Then we agree on the result worth testing. Targets come from your starting numbers; they are not past results or guarantees.
These are targets we set together. They are not past results or guarantees.
From your current process to a working demo
Inside the Quick Start, every request takes the same four steps, in the same order:
Intake→
Mask→
Suggest→
Human review
01
Map one workflow
We review approved sample tickets, service types, escalation rules, vendor information, and the current intake steps. We confirm what the Quick Start can and cannot do.
02
Build and test
We build the hosted demo. We test common requests, edge cases, and every situation that should stop for human review.
03
Review with your team
Your operators try the workflow. We compare it with the starting process and record what works, what needs changes, and what should stay manual.
04
Handoff and next-step plan
You receive the code, the test set, the architecture brief, the results, and the production roadmap. Production integration is quoted separately if you choose to continue.
Built around your operating reality
California
Clear maintenance and resident communication
Keep intake, follow-up, approvals, and records in one traceable flow. Keep each resident request tied to a clear owner, date, next step, and record. Add reserve and document steps only after your team and counsel approve the rules.
Support records requests, architectural review requests, fine and notice workflows, reserve work, and board-versus-manager handoffs with clear dates and evidence.
Virginia
Records and resale requests with a clear owner
Give every records request and resale certificate one owner, one due date, and one next step. Keep approved minutes, balances, and notices where the person answering can find them. Add reserve and document steps only after your team approves the rules.
How we handle Quick Start data
Use less data. Keep a person in charge.
We start with approved sample data or anonymized records. Before the system sorts a case, it masks the resident details you give us — name, email, phone, address, and unit. It also masks contact details, addresses, unit numbers, and account references it finds in the text. This is a bounded list, not a catch-all. The Quick Start core stores the masked case, not the raw ticket. Its data boundary keeps each client’s cases separate. Every suggested next step waits for a person. The current Quick Start core has no automatic send, fine, denial, payment, or vendor-dispatch path.
We define what the system may suggest, what it must record, and what only a person may approve.
Limit access: Require a verified client membership before someone can read or write a case.
Use less data: Bring the smallest useful set, and keep raw resident details out of the Quick Start store.
Keep a record: Record each human approval, rejection, or requested change for later review.
Stop at the right time: Send emergency, safety, legal, financial, and uncertain cases to a person.
Your data: We start with sample data you approve, or records you have anonymized first. We mask the details you identify, plus contact details, addresses, unit numbers, and account references we find in the text. We store the masked case and keep each client’s cases separate.
If your project needs a certification or a data-processing agreement, tell us before kickoff.
A good fit for this Quick Start
Good fit
A community-management firm with repeated manual work in one important workflow.
A team that manages enough communities for repeated manual work to matter.
A company that wants to improve one workflow without replacing its main platform.
An operator who can provide approved sample data and clear escalation rules.
Not a fit
A request to replace your full accounting or property-management platform in 21 days.
A request for automatic legal, safety, emergency, collections, fine, or board decisions.
A promise that we already connect to AppFolio, Vantaca, CINC, Condo Control, or FRONTSTEPS.
A project that needs a security certification as a condition of the Quick Start.
Frequently asked
Use the three-question picker. If you are still unsure, start with Resident Response Visibility or book a walkthrough. We will narrow the first workflow with you before work begins.
No. We improve one workflow around the systems your team already uses. We do not ask you to replace your accounting or community-management platform.
No. We have not built those product connectors. At kickoff, we confirm approved API, export, and data-access options. The Quick Start uses a scoped interface or approved sample data. Any production integration is separate work.
It covers one bounded AI-assisted workflow, a hosted demo, the code handoff, a test set, an architecture brief, and the review calls. The total is paid across four milestones.
No. Those cases stop for human review. The workflow can organize information and prepare a draft. Your authorized people make the decision.
No. The system supports your process and recordkeeping. Your counsel or qualified adviser must approve the legal rules used by your firm.
We start with the smallest useful set. Typical inputs include anonymized historical tickets, service types, escalation rules, a vendor roster, sample policies, and your current intake steps.
You keep the code and the Quick Start materials. If the results support more work, we scope production integration, monitoring, and support as a separate engagement.
Yes. Book a walkthrough and bring one maintenance or resident-response process. We will show how we would narrow it into a bounded Quick Start.
$15,000 fixed total. About 21 days. Four milestone payments. Share two or three times below. We will reply within one business day.
The $6,000 kickoff payment is non-refundable once work has commenced. Later milestones are refundable only as set out in your signed scope of work. See our Terms of Service.
Book a 15-Minute Walkthrough
Bring one process. We will show you the shape.
Tell us about your community and share two or three times that work. We will reply within one business day to confirm the walkthrough.
Edukas Solutions LLC
Enterprise Software Engineering
Headquarters
8605 Santa Monica Blvd #875080 West Hollywood, CA 90069
